February 2025 – The Admin Whisperer

5 AI Tools That Will Save You 10 Hours a Week

What if I told you that you could save 10 hours a week—just by using a few simple AI tools? Sounds too good to be true, right? Well, it’s not. Here are 5 AI tools that will transform the way you work (and give you back your precious time).”

Let’s face it: as business owners, we’re always looking for ways to save time and work smarter. That’s where AI comes in. These tools are designed to take the heavy lifting off your plate, so you can focus on what really matters. Here are my top 5 picks:

1. ChatGPT

What It Does: ChatGPT is an AI-powered chatbot that can help you draft emails, write content, brainstorm ideas, and even create to-do lists. It’s like having a virtual assistant at your fingertips.
Why You’ll Love It: It saves hours on writing and brainstorming, and it’s incredibly easy to use.
Pricing: Free (with a paid premium version for advanced features).
Link: ChatGPT

2. Canva AI (Magic Write and Magic Design)

What It Does: Canva’s AI tools, like Magic Write and Magic Design, help you create stunning graphics, presentations, and social media posts in minutes. Just type a prompt, and let AI do the rest.
Why You’ll Love It: It’s perfect for non-designers who want to create professional-looking visuals quickly.
Pricing: Free (with a paid Pro version for additional features).
Link: Canva

3. Otter.ai

What It Does: Otter.ai is a transcription tool that turns audio (like meetings, interviews, or podcasts) into text in real time. It’s a game-changer for anyone who takes notes or works with audio content.
Why You’ll Love It: It saves hours of manual transcription and makes it easy to search and organize your notes.
Pricing: Free (with a paid version for more transcription minutes and features).
Link: Otter.ai

4. Grammarly

What It Does: Grammarly is an AI-powered writing assistant that checks your grammar, spelling, and tone. It works everywhere—emails, documents, social media, and more.
Why You’ll Love It: It ensures your writing is clear, professional, and error-free, saving you time on edits.
Pricing: Free (with a paid Premium version for advanced suggestions).
Link: Grammarly

5. Notion AI

What It Does: Notion AI helps you organize your work, automate tasks, and even generate content. It’s like a Swiss Army knife for productivity.
Why You’ll Love It: It streamlines your workflow, from project management to note-taking, all in one place.
Pricing: Free (with a paid version for teams and advanced features).
Link: Notion AI

From Hesitation to Mastery: My AI Journey (and Yours!)

Not too long ago, I was exactly where you might be right now—overwhelmed by the idea of AI. It felt like this big, scary, techy thing that was meant for someone else. But once I took that first step, everything changed. Today, I want to share my journey from hesitation to mastery and how you can start yours too.”

Let me take you back to when I was working as a transcriptionist. I loved my job, but then Otter.ai came along, and suddenly, my clients didn’t need me as much. It was a wake-up call. I felt replaced, unsure, and honestly, a little scared. But instead of letting fear win, I decided to lean in.

I started experimenting with Otter.ai myself. At first, it felt strange—like I was cheating or taking the easy way out. But then I realized something: this tool wasn’t replacing me; it was helping me. What used to take me hours now took minutes. I could take on more work, deliver faster, and still have time left over for my family.

That’s when it hit me: AI isn’t here to take over. It’s here to make our lives easier. It’s here to help us work smarter, not harder. And as a working mom, that’s something I couldn’t ignore.

Every day, I see AI replacing tasks that were once handled by humans. And yes, it’s true—some jobs will be lost. But here’s the good news: more jobs, AI-related jobs, will be created. Wishing AI away wasn’t working, so I decided to jump on the bandwagon. And you know what? I’ve never looked back.

Now, my mission is to help women like you do the same. I want to show you that AI isn’t just for techies—it’s for anyone who’s willing to take that first step. Whether you’re curious, hesitant, or ready to dive in, I’m here to guide you every step of the way.

Because here’s the truth: mastery doesn’t happen overnight. It starts with a single step. And that step? It’s yours to take.”

AI Isn’t Just for Techies—It’s for Women Like You

Let’s be honest: when you hear ‘AI,’ do you immediately think of robots, coding, and tech jargon? You’re not alone. But here’s the truth—AI isn’t just for techies. It’s for women like you who are juggling businesses, families, and life. And I’m here to show you how AI can make your life easier, not harder.

“Let me tell you a little story. A few years ago, I was working as a transcriptionist, and life was good. But then, something happened that shook my world: Otter.ai came along. Suddenly, my clients didn’t need me as much because this AI tool could transcribe faster and cheaper than I could. It was scary. I felt like I was being replaced.

But here’s what I realized: instead of fighting it, I could use it. I started using Otter.ai to cut down on the time it took me to transcribe. What used to take me hours now took minutes. I could take on more work, deliver faster, and still have time left over for my family. That’s when it hit me—AI isn’t the enemy. It’s a tool. And when used correctly, it can make our lives easier, not harder.

For example, here are two simple ways AI can help you right now:

Save Time on Emails: Tools like ChatGPT can help you draft professional emails in seconds. No more staring at a blank screen—just type a quick prompt, and voilà! You’ve got a polished email ready to go.
Simplify Social Media: AI tools like Canva’s Magic Write or Later’s AI caption generator can help you create engaging posts and captions in minutes. No more spending hours trying to come up with the perfect caption!

As working moms, we’re always looking for that extra time to spend with our kiddos and families. AI can be our partner in making that happen. It’s not about working harder—it’s about working smarter. And that’s something I think we can all get behind.

Ready to dip your toes into AI? Download my free guide: ‘5 AI Tools Every Businesswoman Should Know.’ Let’s turn hesitation into mastery—together.